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Admission Policy

Our Admission Policy

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Please read the following carefully before submitting your application. By enrolling your child, you agree to abide by the policies and conditions outlined below.

 

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1. Introduction

 

Masjid Ayesha Madrasah is committed to nurturing children in faith, building exemplary character, and developing future leaders. Our admissions and operational policies ensure a structured, safe, and spiritually enriching environment for all students.

 

Admission is subject to acceptance of the following terms and conditions.

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2. Registration Fee

 

A non-refundable registration fee of £30 per child is payable at the time of enrolment.

This fee covers study materials and administrative costs.

 

 

3. Tuition Fees

 

The tuition fee is £45 per month.

 

We offer a £5 per child per month sibling discount for families enrolling more than one child.

 

Fees will need to be paid via the Parents Portal upon enrolment.

 

 

4. Late Payment

 

Parents/guardians will be notified of due fees via email, text message, or letter.

 

If payment is not received within 14 days of notification, the student may be suspended until outstanding fees are cleared. This may disrupt the student’s progress; therefore, parents are advised to manage payments responsibly.

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5. Opening Hours:

 

Monday – Friday

5:00pm – 6:30pm

 

Full attendance is essential for students to progress effectively through the curriculum.

 

Students arriving late will not be permitted to attend class, unless prior notice has been given by the parent/guardian.

If a student is unable to attend due to illness, bereavement, or another valid reason, parents must inform the Madrasah in advance.

Persistent lateness or absence will result in a formal meeting with parents/guardians.

 

 

6. Holidays

 

Any holiday outside official Madrasah breaks must be requested in writing and approved before arrangements are made.

Pre-booked holidays must be declared at registration.

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7. Arrival & Collection

 

The Madrasah opens 15 minutes before the first lesson.

Parents must not leave children unattended before this time.

The Madrasah accepts responsibility only during official opening hours.

 

Children must be collected within 10 minutes after the final lesson. Persistent late collection without valid reason may result in dismissal from the Madrasah.

 

For safeguarding reasons, parents/guardians must not enter classrooms during lessons. All enquiries should be directed to the Madrasah office.

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8. Behaviour & Conduct

 

The Madrasah Behaviour Policy applies to all students and parents.

 

We aim to create an environment where every student and teacher feels valued, respected, safe, and secure.

 

 

9. Expectations

 

Students must:

 

  • Show respect to teachers and fellow students

  • Follow Madrasah rules

  • Uphold Islamic manners and conduct

 

Good behaviour is rewarded to encourage personal and academic growth.

 

 

10. Sanctions

 

Misconduct may result in:

 

  • Loss of reward points

  • Removal from class

  • Suspension

  • Permanent dismissal (in serious cases)

 

If damage is caused to Madrasah property, parents will be informed and appropriate action taken in line with the Disciplinary Framework.

 

 

11. Zero-Tolerance Policy

 

The Madrasah operates a Zero-Tolerance policy towards:

 

  • Bullying

  • Harassment

  • Verbal abuse

  • Physical abuse

 

This applies to both students and parents/guardians.

 

Gross misconduct may result in immediate dismissal.

 

 

12. Classroom Rules

 

Eating and drinking during lessons is strictly prohibited (except water or medication).

Exceptions apply only during authorised events.

Students found eating during lessons will be removed and parents informed.

 

 

13. Prohibited Items

 

Mobile phones, electronic devices, and toys are not permitted.

Confiscation will occur if these items are brought into the Madrasah.

 

 

14. Dress Code

 

The Madrasah enforces an Islamic dress code to promote modesty and identity.

 

 

Boys

 

  • Thobe (Jubbah) or Salwar Qamees

  • Garment length above the ankles

  • Hat (Topi)

 

 

Girls

 

  • Jilbab or Abaya

  • Full Hijab covering hair completely

  • Headscarf long enough to drape over the upper body

 

 

Self care

 

  • Haircuts must comply with Islamic guidelines.

  • Qaza hairstyles (partially shaved head) are strictly prohibited.

  • Hair must be neat and uniform length.

  • Nails must be trimmed regularly.

 

Students not complying may be removed from class until rectified.

 

 

15. Health & Safety

 

The Madrasah is responsible for students only during official opening hours.

 

Parents must:

 

  • Ensure timely drop-off and collection

  • Not leave children unattended

  • Direct all concerns through the Madrasah office

 

 

16. Complaints Procedure

 

If a parent/guardian wishes to raise a concern or complaint, it must be submitted in writing or via email.

 

All complaints will be handled in accordance with the Madrasah Complaint Handling Policy.

 

17. Agreement

 

By submitting an application and enrolling a child at Masjid Ayesha Madrasah, parents/guardians confirm that they:

 

  • Agree to the financial obligations

  • Accept the behaviour and dress code policies

  • Commit to ensuring regular attendance and punctuality

  • Support the Islamic ethos and values of the Madrasah

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